Guangzhou Jianbei Biotechnology Co., Ltd. factory warehouse management and daily outbound delivery

The working day is always busy and fulfilling. In the factory park of Guangzhou Jianbei, every staff member devotes himself to work with a high sense of responsibility and professional attitude. In the warehouse, staff are carrying out daily management and preparation work in an orderly manner, and carefully inspecting the placement and storage conditions of various goods to ensure the quality and safety of the goods. As for the outbound process, starting from order receipt and review, every step is strictly controlled. Order reviewers carefully check order information to prevent errors and omissions.
The pickers quickly shuttle between the shelves and accurately find the required goods with skilled skills. They took the goods off the shelves one by one and placed them neatly in the stocking area in preparation for subsequent packaging work. Packers are skilled in selecting appropriate packaging materials based on the characteristics of the goods, packaging them carefully, and marking them so that they can be clearly identified during transportation.
Delivery personnel work closely with the transportation team to safely load packaged goods onto transport vehicles and track the transportation situation in a timely manner to ensure that the goods can be delivered to customers on time and accurately. During the entire process, the management of outbound documents is also very important. The staff carefully records every outbound business to ensure the accuracy and completeness of the data.
Although the work is busy, everyone understands the importance of every link. Only by closely cooperating and working collaboratively with each link can the efficient operation of the factory warehouse and outbound work be ensured, providing strong support for the company's development.

1) Daily management and preparation of warehouse
At 9:00 every day, the warehouse supervisor organizes a morning meeting for the warehouse management staff to clarify tasks such as entry, exit, and inventory for the day, and emphasizes storage temperature and humidity, hygiene and safety regulations. After the meeting, the warehouse management staff cleaned and disinfected the responsible area, checked the shelves, temperature and humidity monitoring equipment (normal temperature area 15-25℃, refrigerated area 2-8℃) and fire-fighting facilities to ensure compliance with GMP storage requirements.
(2) Warehousing management process
Arrival acceptance: After the raw materials required for production (probiotic strains, etc.) arrive, the warehouse management staff checks the delivery note and purchase order, and checks the outer packaging, date, shelf life and quality inspection report. For refrigerated bioactive raw materials, check the transportation temperature record and sign for acceptance if it is correct.
Information entry and storage: The system enters material information and generates location codes. Materials are stored according to classification, and refrigerated products are transferred to the cold storage through cold chain channels and identification cards are affixed.
(3) Inventory management and inventory
Daily inspection: record temperature and humidity every 2 hours, activate emergency plan and report when abnormality occurs. Regularly check the tightness of materials and store bioactive raw materials separately.
Cycle inventory: Take stock of the day's materials before work every day, take stock of all key categories every week, conduct joint financial inventory every month, control the discrepancy rate within 0.1%, and ensure that the accounts are consistent.
(4) Warehouse environmental maintenance
Warehouse floors, shelves, and transportation vehicles are cleaned and disinfected daily, and fully disinfected every week. Strictly control the entry and exit of personnel. Non-warehouse personnel wear protective equipment before entering after approval. External vehicles are prohibited from entering. Material loading and unloading are completed in the buffer zone.

2. Outbound management process
(1) Order receipt and review
The customer service department enters the sales order before 12:00, the warehouse supervisor exports the outbound order for review, and provides timely feedback on insufficient inventory. Biological product orders are marked with transportation temperature and expiry date rules.
(2) Picking and stocking
Picking task allocation: Picking orders are generated based on the outgoing orders, and the pickers ensure that the material information is accurate.
Stocking and review: Select the materials and place them in the stocking area. The reviewer checks the information, checks the packaging and expiration date, and checks the insulation materials for cold chain products. If correct, sign and label.
(3) Packaging and labeling
Ordinary products: packed in shock-proof foam and cartons, marked with "handle with care", etc.
Special order: Export products are required to be labeled with English labels, inspection and quarantine marks, and attached with customs declaration information.
(4) Delivery and transportation tracking

Logistics docking: Complete the packaging with the cooperative logistics provider. When the logistics personnel pick up the goods, both parties sign and hand over, and the cold chain product confirmation temperature recorder is started.
Transportation monitoring: Warehouse specialists track transportation status, check temperature data for cold chain orders, and receive feedback from customers upon arrival. Abnormal feedback will be handled within 3 days.
(5) Outbound document management
After shipment, the warehouse management staff files the documents, the system confirms the shipment, and updates the inventory. Bound into volumes every week and kept for at least 3 years.
3. Exception handling and optimization
Common abnormalities and solutions
Inventory discrepancies: When the account facts are inconsistent, the shipment is suspended, the reasons are reviewed, reports are issued and accounts are adjusted 24 hours a day.
Error in the outbound order: If it does not match, contact customer service to reopen, and return the wrong materials.
Logistics delays: Coordinate priority delivery in case of situation, notify customers, assess risks, and reissue if necessary.

Although Guangzhou Jianbei Biotechnology Co., Ltd. has a complete process for warehouse and outbound management, it may still face various abnormal situations. Adjust and improve the process based on problems encountered in actual operations. Analyze and review to find out the root causes of differences and formulate corresponding preventive measures to reduce the recurrence of similar problems. For issues such as outbound order errors and logistics delays, we can also summarize experiences and lessons and optimize the operating specifications and communication mechanisms of relevant links. Improve the efficiency and accuracy of warehouse management. Strengthen cooperation with international freight logistics providers to jointly optimize supply chain management and improve overall operational levels. Through continuous exception handling and optimization, Guangzhou Jianbei Biotechnology Co., Ltd.'s warehouse and outbound management work will be more efficient and stable, providing strong support for the company's development.